DraftSent finds one operational bottleneck, rebuilds the process, automates the repetitive work, and hands your team a documented system they can own — in seven days.
No long contract. No software lock-in. One workflow. Fixed scope. Clear handoff.
The best sprint candidates are repetitive, rules-based workflows that happen often, touch multiple tools or people, and create visible delays, rework, missed follow-up, or payroll waste.
Forms, folders, contracts, assignments, reminders, and status updates created by hand.
Inquiries, proposals, renewals, and stalled opportunities depend on someone remembering.
Files move through inboxes, chats, and spreadsheets without one reliable source of truth.
Data is copied repeatedly from quote to contract, invoice, project folder, and reporting.
Staff spend hours assembling updates that should be generated from existing systems.
Checklists, access, documents, notifications, and compliance steps are inconsistent.
The cost is not only staff time. It is delayed response, avoidable mistakes, inconsistent customer experience, missed revenue, and a business that cannot scale without adding more administrative labor.
One bottleneck is diagnosed, redesigned, built, tested, documented, and transferred to your team. Automation is the method; a more reliable operation is the product.
We inspect the real process, including triggers, owners, tools, exceptions, delays, rework, and current costs.
You receive a visual map showing what changes, what stays manual, and where risk controls belong.
The new workflow is implemented with your existing stack where practical, tested with representative data, and checked against defined acceptance criteria.
Your team receives a walkthrough, SOP, fallback instructions, and ownership of the deliverables and accounts created for the project.
This calculator only estimates labor cost. It does not include missed revenue, delays, customer churn, errors, or management overhead.
A sprint is justified only when the realistic value of fixing the workflow exceeds the implementation cost and ongoing tool expense.
This example illustrates the structure of an engagement. It is not a client case study or a promised result.
Final scope depends on workflow complexity, integrations, data quality, security requirements, and the amount of exception handling involved.
// No savings, revenue, or performance result is guaranteed. A written scope and service agreement control each engagement.
The seven-day target begins after the workflow is approved and required access, sample data, and decision-makers are available.
Review the real inputs, outputs, tools, owners, exceptions, and failure points.
Define the future workflow, control points, approvals, fallback, and acceptance criteria.
Configure the workflow using approved accounts, integrations, templates, and rules.
Run representative scenarios, exceptions, and failure cases; correct issues inside scope.
Deliver the SOP and walkthrough, confirm ownership, and activate monitoring or fallback.
One clearly defined workflow with available access, representative data, responsive decision-makers, and manageable integrations. Complex systems, custom applications, major data migrations, or heavily regulated implementations may require a different scope and timeline.
Usually not. The first goal is to make your existing tools work together more reliably. A new tool is recommended only when the current stack cannot reasonably support the redesigned process.
No. The audit documents assumptions and estimates, but actual results depend on adoption, data quality, process volume, employee behavior, software reliability, and business conditions.
Only the access reasonably required to inspect, build, and test the agreed workflow. Whenever practical, the client creates and owns the relevant accounts, credentials, and integrations.
That depends on the workflow, tools, contractual requirements, and applicable law. Do not send sensitive data before the scope and safeguards are reviewed. DraftSent does not represent that every tool or engagement is suitable for regulated information.
DraftSent is currently founder-led. The person scoping the workflow is directly involved in the build and handoff. Any outside specialist use would be disclosed when relevant to the engagement.
Book a free Workflow Leak Check. We will identify the likely bottleneck, discuss what it costs, and determine whether a sprint is a sensible next step.